What if you could book corporate accommodation, without ever leaving your inbox?
AltoVita’s Outlook Add-in - with a Gmail Add-on coming soon - makes this possible! Users can submit accommodation requests, review shortlisted property details, approve or reject options, and send selections to employees for final review, all directly from their email.
AltoVita’s email add-ins are designed to streamline corporate accommodation bookings, eliminating the “switching cost” of juggling multiple applications and letting users complete their day-to-day accommodation sourcing and booking tasks faster and more efficiently.
Originally presented during the Design Thinking Week and the WERC workshop at the Microsoft Seattle offices in April, the concept for the Outlook Add-in received overwhelmingly positive feedback from industry leaders, validating our vision and driving rapid development, leading to the big reveal at our 5th annual Smart, Safe and Sustainable Summit in London last summer. This success also sparked inspiration to develop a Gmail Add-on, ensuring all our clients can access the same seamless experience across their preferred email ecosystems.
So, what can you actually do with the AltoVita Outlook and Gmail Add-ins?
Submitting new accommodation requests through AltoVita is quick and effortless. Follow these simple steps:
Once our Customer Success team has curated a shortlist of properties for you, you will receive an email from AltoVita.
But it’s no longer necessary to leave your inbox and review the options on AltoVita’s platform.
The Outlook Add-in sidebar lets you view all property comparison details, including images, so you can quickly and thoroughly review options without opening a separate browser.
You can approve or reject options directly using the toggle. When you’re ready, simply enter your employee’s email and click “Send to Employee” to share the final selection for their approval.
Watch the Gmail version here instead (coming soon).
Don’t feel like filling out a booking request form? Chat with VITA AI, our smart, AI-powered assistant.
Instead of entering every detail on the accommodation request form, simply tell VITA what you need. It’s just like sending an email to our booking team, but without the back-and-forth.
VITA understands natural language, asks for any missing details, and then submits your request directly to our Customer Success Team.
It’s fast, intuitive, and makes corporate accommodation booking as simple as chatting.
The AltoVita Outlook Add-in is free for all existing clients and is available for immediate download. It is Microsoft-certified and is compatible with both Outlook web and desktop apps. The Gmail Add-on will be available soon.
Travel and mobility managers can submit, review, and approve accommodation booking requests directly from their inbox, eliminating the “switching cost” of juggling multiple platforms. For professionals managing busy, multitasking roles, this reduces friction and saves valuable time.
In the world of mobility and business travel, accommodation is just one piece of the puzzle. By handling it seamlessly within your inbox, you can focus on the more complex and strategic aspects of your role.
Not an AltoVita client yet? Book a Demo to see the Outlook Add-in in action.