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9 Corporate Travel Sites to Optimize Business Trips & Expenses

In today’s fast-paced business world, efficient corporate travel management is pivotal for companies looking to close deals, build communities, and grow beyond borders without breaking the bank.

A corporate travel website is a specialized platform designed to streamline the complexities of organizing business trips. These business travel solutions simplify booking flights, hotels, and car rentals. They offer an integrated approach to managing travel expenses, ensuring policy compliance, and enhancing traveler safety.

With the right corporate travel site, businesses can gain a centralized view of travel spend, access the best deals and most robust inventory, and save money — all while ensuring their teams actually enjoy traveling.

TL;DR

  1. AltoVita
  2. Navan
  3. Ukio
  4. Spotnana
  5. TravelPerk
  6. Egencia
  7. SAP Concur
  8. American Express Global Business Travel
  9. BCD Travel

Key Features of Corporate Travel Sites Often Include

Booking and Reservation Systems

Booking and reservation systems are the bedrock of corporate travel sites, offering a streamlined, user-friendly interface for organizing all aspects of a business trip. These systems provide access to a robust selection of travel suppliers for air travel, accommodations from a hotel to a corporate apartment, and rental cars, often at discounted corporate rates. They enable businesses to book trips efficiently within the guardrails of the travel policy.

Expense Management Tools

Expense management tools are crucial for maintaining a budget-friendly, transparent travel program. These tools help companies track and manage travel spend and simplify the process of submitting and approving expense reports. It also gives employees and guest travelers multiple ways to pay for travel and report those costs without necessarily having to use their personal funds.

Travel Policy Compliance

Travel policy compliance features ensure that all bookings align with the company’s travel policies. Travel policies are important in getting all stakeholders on the same page regarding travel decisions. By enforcing policy compliance, these systems serve as a corporate travel risk management solution and keep businesses within their travel budget. Intelligent tools today can even enforce policy at the time of purchase.

Analytics and Reporting

Travel managers gain insights into travel spend and behavior through analytics and reporting tools, which provide a centralized view of their travel data. With robust analytics, companies can identify trends, optimize their travel program, and achieve significant savings. This level of visibility and control is invaluable for managing corporate travel effectively.

9 Leading Corporate Travel Sites in 2024

1. AltoVita

AltoVita is transforming the corporate travel sector with its innovative approach to finding, booking and experiencing a temporary home in a new city.  With its cutting-edge technology platform, AltoVita creates a bridge between an outdated distribution system and global companies and their travelers. It has successfully reduced the corporate housing bidding process from 72 hours to a few minutes. 

AltoVita’s fully customizable platform provides instant access to a diverse network of housing options worldwide, with the ability to sort by desired amenities, pet friendliness, sustainability scores, and more. All properties are handpicked based on stringent quality and service parameters and are available in multiple locations worldwide, catering to a diverse range of corporate needs and preferences.

AltoVita offers many additional services to ensure a stress-free living experience.

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Real-Time Availability & Flexible Booking Process

AltoVita ensures that you have access to real-time availability for corporate accommodations. With a flexible booking process, you can quickly secure the best accommodation options, making your business trip planning hassle-free.

Live Stats Dashboard & Reporting on Corporate Travel

AltoVita’s live stats dashboard provides valuable insights into your corporate travel. You can track expenses, monitor bookings, and generate reports to make data-driven decisions that optimize your travel program.

Over 7 Million Vetted Corporate Accommodation Options

AltoVita boasts an extensive inventory of over 7 million vetted corporate accommodation options worldwide. This vast selection ensures you can find the perfect place to stay, no matter where your business takes you.

Standout Features

  • Real-time booking: Secure accommodations on the go with instant booking capabilities.
  • Customized reporting: Tailor reports to your specific business travel needs.
  • Diverse accommodation types: Choose from various accommodation types, from apartments to serviced residences.

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2. Navan

Navan, previously known as TripActions, is recognized for revolutionizing the end-to-end business travel and expense management solution that combines travel booking, expense management, and reporting in one easy-to-use platform. Navan suits various business sizes and types from fast-growing startups to established enterprises.

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Standout Features

  • Real-Time Data and Reporting: Travel managers gain real-time insights, helping them making more informed decisions and maintain full control over their travel and expense program.
  • Navan Rewards: Navan offers perks to customers who save their company money. Whenever they book a more affordable hotel than the market average, they gain rewards that can be used on personal travel booked through Navan.
  • Expense Tracking: Expense management is integrated throughout the all-in-one solution making it a native part of the user flow rather than a clunky addition.
  • User-friendly Support: Although Navan offers an intuitive platform for seamless travel management, travelers sometimes need to contact expert travel agents. Navan makes it easy with its AI-powered chat support.

3. Ukio

Ukio is a boutique corporate housing company offering furnished rental apartments for monthly stays or longer. The company emphasizes unique design, allowing customers to choose apartments that match their style. All homes are centrally located in prime neighborhoods, ensuring easy access to essential services. It caters primarily to business travelers looking for a homely experience during their stay.

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Standout Features

  • Quality Control: Ukio guarantees consistent quality across all homes and cities, ensuring a comfortable stay.
  • Design-First: Ukio is the only furnished rental service that values design as much as price and location. Our home concepts are unique, meant to offer a variation of styles, vibes, and tastes.
  • Customer Service: Every corporate apartment comes with access to Ukio's customer support team who can help with everything from logistics to concierge-style recommendations on what to see and what to do.

4. Spotnana

Spotnana has emerged as a formidable player in the corporate travel arena, revolutionizing the business travel program with its cutting-edge online booking tool. Primarily utilized by companies seeking a blend of technology and personalized service, Spotnana’s primary selling point is its innovative approach to managing corporate travel, focusing on transparency and reduced booking fees. 

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Standout Features

  • Cost-Effective Solutions: Spotnana offers competitive, discounted rates, minimizing company travel costs.
  • Customizable Booking Experience: A one-stop solution for booking and tracking corporate travel, providing all the information necessary for efficient trip planning.
  • Traveler Safety: Travel managers can all active travelers and the steps of their itineraries on Spotnana’s Live Map, along with future trips and prior journeys.
  • Advanced Analytics: Travel managers can quantify savings, identify top suppliers, view spending trends at a glance, and quickly drill down into data from any part of the organization.

5. TravelPerk

TravelPerk has become a go-to choice particularly for European businesses seeking a comprehensive and user-friendly travel management solution. Widely used by a range of companies, from startups to large enterprises, TravelPerk’s primary selling point is its ability to centralize all travel-related needs into one platform, simplifying travel booking and management.

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Standout Features

  • Wide Range of Travel Options: Access a diverse selection of airlines, hotels, and car rentals at competitive corporate rates.
  • Integrated Expense Management: Streamlines the tracking and reporting of travel spend, reducing the administrative burden on travel managers.
  • Mobile App for On-the-Go Booking: Business travelers can easily book and manage their trips directly from their mobile devices.

6. Egencia

Egencia, part of Expedia Group, offers tailored business travel solutions. It is favored by companies looking for a travel management company that combines technology with traditional customer service. Egencia’s key selling point is its ability to provide personalized travel experiences backed by Expedia’s inventory and resources.

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Standout Features

  • Customizable Travel Policies: Facilitates enforcement of company travel policies to ensure compliance and cost control.
  • Advanced Reporting Tools: Offers detailed insights into travel spend and traveler behavior, helping companies optimize their travel program.
  • Global Reach with Local Expertise: Provides access to a vast network of travel options while focusing on local support and knowledge.

7. SAP Concur

SAP Concur was one of the first companies to integrate travel and expense management into a seamless process. It’s heavily utilized by medium to large enterprises seeking robust travel management solutions. SAP Concur integrates various enterprise systems to provide a holistic view of company spend.

Standout Features

  • Automated Expense Reporting: Simplifies expense submissions and approvals, saving time and reducing errors.
  • Comprehensive Integration Capabilities: Seamlessly integrates with various ERP and accounting systems for enhanced financial visibility.
  • Traveler Safety Features: Ensures duty of care with tools for tracking and communicating with travelers during trips.

8. American Express Global Business Travel

American Express Global Business Travel (Amex GBT) offers a blend of technology and customer service, making it a favorite among large corporations. Amex GBT stands out for its global reach and extensive experience in the travel industry, providing clients with exceptional access to travel inventory and dedicated support.

Standout Features

  • Pre-Negotiated Rates: Access exclusive travel deals and amenities, helping companies save money.
  • Risk Management Solutions: Provides comprehensive tools for managing traveler safety and company risk.
  • Extensive Customer Support: Offers 24/7 support from experienced travel professionals, ensuring assistance is always available.

9. BCD Travel

BCD Travel caters to companies of all sizes, offering tailored travel management services. Its main appeal lies in its commitment to sustainability and traveler well-being. BCD Travel is ideal for businesses prioritizing eco-friendly practices and duty of care in their travel programs.

Standout Features

  • Sustainable Travel Options: Offers tools for carbon footprint tracking and sustainable travel choices.
  • Traveler Well-being Focus: Prioritizes the health and safety of travelers with comprehensive support services.
  • Innovative Technology Solutions: Utilizes cutting-edge technology to enhance the travel booking and management experience.

Key Takeaways

As we navigate the dynamic world of corporate travel, the significance of choosing the right accommodation platform cannot be overstated. AltoVita is a premier choice for booking corporate travel accommodations, distinguishing itself through its unparalleled offerings. Here’s why AltoVita wins in providing a seamless, cost-effective, and comprehensive solution for your business travel needs:

  • Diverse Inventory for Every Need: AltoVita offers the most extensive inventory of vetted accommodation options, catering to diverse needs across industries, including life sciences, media, and entertainment. Whether it’s a team off-site or a series of important meetings, AltoVita has the perfect accommodation solution.
  • Cost-Effective and Transparent Pricing: Understanding the importance of budgeting in business travel, AltoVita provides transparent pricing with no hidden fees, ensuring your company pays only for what it needs.
  • Unmatched Customer Support: AltoVita’s dedicated support team can always assist you. Whether you need help booking or managing your stay or have special requests, their team ensures your hassle-free experience.
  • Flexibility and Customization: Recognizing that no two business trips are the same, AltoVita offers flexible booking options. This adaptability is especially beneficial for industries with variable schedules, such as life sciences and entertainment.
  • Efficient Meetings and Team Gatherings: With accommodations catering to various group sizes, AltoVita ensures that team gatherings and business meetings are comfortable and conducive to productivity.
  • Seamless Integration with Corporate Travel Policies: AltoVita understands the complexity of corporate travel policies and offers solutions that integrate seamlessly, ensuring compliance and ease for the travel manager.

AltoVita is not just an accommodation platform; it’s a comprehensive solution tailored to meet business travelers and travel managers’ unique needs. With its emphasis on customer support, flexibility, variety, and cost-effectiveness, AltoVita is undoubtedly the top choice for your corporate travel accommodation needs.

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