Corporate travel is back on the rise, projected to increase by 10.4% in 2025. But while this signals growth, are your travel and global mobility teams still slowed down by the old-fashioned process of booking extended corporate stays? What should be a simple booking can quickly spiral into bigger problems, due to inconsistent quality, hidden costs, complex policy alignment, and disjointed booking systems. As a result, you end up with frustrated employees and low productivity levels. What modern organisations need is a smarter, simpler way to approach this process.
In this blog, we’ll dive into the common frustrations of extended stay bookings and reveal how AltoVita is revolutionising the experience, offering a streamlined, transparent, and reliable solution tailored to your needs.
The Reality of Managing Extended Stay Accommodation
Despite the advancements in corporate travel and relocation, many accommodation booking systems lack the sophistication required for effective extended stay management. For travel and mobility professionals, this gap becomes even clearer when considering the critical need to align with corporate policies, maintain high levels of employee productivity during long assignments, and prioritise their well-being.
A Better Way Forward with AltoVita
What if you could move beyond reactive bookings and embrace a strategic approach to accommodation management, all while ensuring policy compliance? AltoVerse, AltoVita’s intelligent extended stay solution, empowers you to do just that — seamlessly managing corporate trips and relocations anywhere in the world with greater efficiency and control.
Challenge 1 - Lack of Visibility on Bookings and Reporting
The Problem
For global mobility managers, manually keeping track of bookings across various locations and generating insightful reports can be a major obstacle. Spreadsheets become unmanageable, data is scattered, and gaining a clear overview of accommodation spend and trends is almost impossible. This lack of visibility hingers strategic decision-making and efficient budget management.
AltoVita's Solution
AltoVita's centralised platform acts as your command centre for all accommodation bookings. Enjoy real-time visibility into your global portfolio, with comprehensive dashboards and customisable reporting features. Track spending, monitor occupancy rates, and gain actionable insights to optimise your accommodation strategy — all in one intuitive interface.
With AltoInsights, our powerful data and analytics tool, you can go beyond basic reporting. Gain a clear understanding of month-on-month trends, presented with regional breakdowns and clear visuals, by leveraging detailed booking data, cost savings analysis, escalation tracking, and EcoStats — a tool that provides accurate estimates of CO2 emissions per booking. By transforming raw data into actionable intelligence, AltoInsights empowers you to benchmark performance, driving strategic decisions and significant cost savings for your accommodation programme.
Challenge 2 - Finding Vetted, Policy-Compliant Accommodation
The Problem
The sheer volume of accommodation options, with today’s networks boasting millions of units, may seem beneficial — but ensuring that every single potential booking aligns meticulously with your company's unique and non-negotiable policies and rigorous safety standards has become even more time-consuming and stressful. Sifting through countless listings, verifying credentials, and confirming compliance can divert valuable resources and introduce unnecessary risk.
AltoVita's Solution
Navigating millions of accommodation options for compliant stays becomes easy with AltoVita. AltoSearch, our user-friendly search tool, provides the gateway to our 7+ million properties, with comprehensive property profiles for informed decision-making. Every unit in our vast global network is meticulously vetted through a 4-tier quality control process for quality, safety, and legal compliance.
For organisations with unique needs, AltoCurate also offers a custom solution: our team hand-selects and verifies properties against your specific policies. This dual approach (comprehensive platform vetting and personalised curation) helps you easily identify and book accommodations that meet your exact requirements, providing assurance and streamlining the process.
Challenge 3 - Inflexible Booking Agreements
The Problem
Traditional long-stay accommodation often comes with rigid lease agreements and limited flexibility. Unforeseen changes in assignment durations, project extensions, or even early terminations can trigger costly penalties and create substantial administrative overhead. This lack of adaptability can strain budgets and create unnecessary complications for both the company and the travelling employee.
AltoVita's Solution
At AltoVita, we understand the importance of flexibility. We offer a diverse range of booking options with varying durations and flexible terms, moving beyond the constraints of traditional leases. Whether you need short-term project housing with month-to-month options or more extended-stay solutions with adaptable end dates, our platform provides the inherent flexibility your global mobility programme demands. This adaptability minimises unnecessary expenses, ensuring a more agile and cost-effective approach to employee accommodation.
Challenge 4 - Compliant Accommodation in Remote Locations
The Problem
Sourcing compliant and quality accommodation in remote or less conventional locations can be a significant logistical issue. Limited options of suitable properties, a lack of transparent information regarding safety and legal standards, and difficulties in verifying credentials in unfamiliar territories can leave global mobility teams struggling to effectively support assignees. This can lead to compromised employee well-being and potential safety risks.
AltoVita's Solution
AltoVita's global network extends to even the most distant corners of the world. We leverage our carefully vetted partner network, built over years and encompassing local expertise, alongside our rigorous multi-stage screening processes. This ensures that your employees have access to compliant and comfortable accommodation, no matter how remote their destination. Our platform provides visibility into these often-isolated locations, offering verified properties that meet our high standards, giving you the confidence to support your global workforce anywhere in the world.
Challenge 5 - Fragmented Communication and Management
The Problem
Dealing with multiple property managers, handling various communication channels, and managing bookings across different platforms can lead to fragmented workflows, increased administrative burden, and potential for errors. This lack of a unified system not only impacts efficiency, but also negatively affects employee satisfaction due to inconsistent communication and a lack of a central point of contact for support.
AltoVita's Solution
AltoVita streamlines communication and management through our integrated platform. Connect directly with our trusted property partners, manage all your bookings, handle inquiries, and track important details all in one central location. This approach eliminates the inefficiencies of fragmented workflows, significantly reducing administrative overhead. By providing a seamless communication channel and a comprehensive overview of all accommodation arrangements, AltoVita ensures a smoother, more efficient experience for both your global mobility team and your relocating employees, ultimately boosting assignee satisfaction.
Challenge 6 - Aligning Accommodation Strategy with ESG Goals
The Problem
More and more organisations are focused on aligning their operations with Environmental, Social, and Governance (ESG) goals. However, tracking and reporting on the sustainability aspects of accommodation can be difficult due to the lack of standardised data across the industry and limited visibility into property-level environmental practices. This hinders global mobility teams from accurately measuring the environmental impact of their accommodation choices.
AltoVita's Solution
Our platform enables companies to identify and prioritise properties with clearly defined and often third-party verified sustainability credentials, making it easier to make environmentally conscious choices. Through EcoStats, teams can track and analyse the environmental impact of your accommodation programme. This feature offers valuable insights into key metrics, allowing you to understand the carbon footprint and resource consumption associated with your bookings. By providing this data-driven visibility, AltoVita empowers you to track progress against your sustainability targets and make informed decisions that contribute to a more sustainable future for your business travel and global mobility programmes.
Why Leading Companies Trust AltoVita
Discover how AltoVita has helped elevate the standards of corporate accommodation booking.
Proven Impact Across Industries
AltoVita isn't just changing how corporate accommodation is booked — we're enhancing the entire experience, as proven by our impact on leading global organisations. Take JLL, for example: by partnering with AltoVita, they achieved a 9% reduction in costs and a staggering 250% increase in efficient bookings across their global locations. This partnership not only boosted JLL’s operational efficiency and addressed their global mobility needs, it has become a leading model for compliant and scalable corporate accommodation management.
Backed by Global Procurement and Mobility Teams
AltoVita has earned the confidence of global procurement and mobility teams within large enterprises by consistently delivering at scale. Our platform handles complex international deployments with robust infrastructure, comprehensive reporting, and seamless integration. We deliver compliance, cost control, and a positive employee experience at scale, empowering global teams to manage extended stay programmes with confidence and efficiency, regardless of size or complexity.
Ready to Overcome Your Corporate Lodging Challenges?
Don't let the complexities of extended stay bookings hinder your global operations. AltoVita's advanced technology and human-centric approach provide a simple, secure path to quality and compliant accommodations worldwide. Find out how we streamline the entire process for your global teams.
