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7 Business Travel Management Companies to Streamline Travel

A seamless travel experience is no longer a challenge with this curated guide to the top business travel management companies. Whether optimizing expenses, ensuring policy compliance, or prioritizing traveler wellbeing, these robust solutions consolidate separate platforms into one powerful tool, making travel easier for every stakeholder.

Review the industry's frontrunners' key features and standout offerings, including AltoVita, Navan, Spotnana, TravelPerk, SAP Concur, Egencia, and American Express Global Business Travel to elevate your corporate travel experience with insights into the best travel management companies.

Top Business Travel Management Companies at a Glance

  1. AltoVita
  2. Navan
  3. Spotnana
  4. TravelPerk
  5. SAP Concur
  6. Egencia
  7. American Express Global Business Travel

What Challenges Do Business Travel Management Companies Solve?

Business travel management companies are at the forefront of addressing critical challenges in corporate travel. Here's a quick overview:

  • Accommodation, Flight, and Car Booking: Streamlining the often cumbersome process to find and book flights, corporate housing, and car rentals for business travelers.
  • Travel Policy Compliance: Ensuring all travel activities align with company policies, promoting consistency and adherence to established guidelines.
  • Personalized Travel Experiences: Catering tobusiness travelers' diverse preferences and needs through customized approaches.
  • Global Compliance: Navigating diverse international regulations and compliance standards by providing tools and expertise.
  • Travel Risk Management Solutions: Mitigating potential risks associated with travel, offering security measures prioritizing the safety and wellbeing of business travelers.
  • Reporting and Analytics: Providing comprehensive reporting tools for valuable insights into travel expenses, patterns, and potential cost savings.
  • Technology Integration: Seamlessly integrating travel management tools with existing company systems and technologies.
  • Environmental Sustainability: Meeting sustainability goals in corporate travel by actively promoting and facilitating eco-friendly travel choices.
  • Expense Management: Streamlining the tracking and management of expenses associated with business travel.

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Key Features to Consider

The right business travel solutions can drastically improve corporate travel, enhancing employees' experiences, unlocking productivity, and achieving substantial savings. Here are key features to consider when evaluating different travel options:

Breadth of Inventory

A comprehensive range of travel options is essential. Look for platforms that offer a diverse inventory of accommodations, flights, and transportation options, ensuring travelers have choices that align with their preferences and needs.

Accommodation Options and Cost Savings

Opt for solutions with a vast inventory of vetted business travel accommodations. A platform with many options can cater to different budgets and preferences, ensuring cost-effective and comfortable stays.

Comprehensive Reporting and Analytics

Ensure the platform provides detailed insights into travel expenses, patterns, and potential cost-saving opportunities. Robust reporting tools empower travel managers with the data needed to make informed decisions, optimize expenses, and enhance overall travel program efficiency.

Duty of Care

Prioritize a travel management company that will emphasize safety and support traveler wellbeing with features such as real-time tracking, emergency support, and tools that enable proactive risk assessment.

Travel Policy Controls

The best travel solutions provide robust travel policy controls, or the ability to set and enforce travel policies ensures compliance, cost control, and consistency in travel-related decision-making.

Customer Support and Flexibility

Prioritize solutions with exceptional customer support and flexibility to cater to the unique needs of your business travelers.

Implementation Time

Consider the implementation time required for the solution. Opt for platforms that provide services that offer a swift and efficient onboarding process, minimizing downtime and allowing your organization to benefit from the new travel management capabilities quickly.

Technology Integration

Recently acquired travel solutions should seamlessly integrate with existing company systems and technologies to save time, minimize disruptions and enhance workflow.

User-friendliness

An intuitive and easy-to-navigate interface is crucial for widespread adoption within your organization.

With several top-notch business travel management solutions, keeping an eye on these features will lead to a more streamlined, efficient, and cost-effective corporate travel experience.

Top Corporate Travel Management Companies

1. AltoVita

AltoVita is a B2B travel trailblazer specializing in managing corporate travel and housing solutions. With their cutting-edge technology platform, they've simplified the whole corporate travel and housing process, making it as stress-free as possible. They truly stand-alone among corporate housing companies for the sophistication of their technology.

AltoVita targets corporate travelers and travel managers and helps them connect with property management companies, property managers, and homeowners. AltoVita's award-winning technology creates a cloud-based bridge between the highly fragmented property distribution system and Global 2000 companies, SMEs, and business travelers. As a result, it's reduced the legacy 48- to 72-hour corporate housing bidding process to a few minutes.

Through the AltoVita platform, all stakeholders, from corporate travelers to individual business travelers to the global mobility manager, can filter and compare properties based on location, amenities, and budget–and then instantly book. 

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Standout Features

  • Real-Time Availability and Booking for Business Travelers: Business travelers can instantly book suitable corporate apartments from AloVita's accommodation inventory. Once the booking proceeds, a travel manager is notified for approval, and the system will confirm availability—the booking confirmation is then sent to the travelers securing the business accommodation.
  • Dashboard and Reporting on Corporate Travel: AltoVita helps companies become more cost-effective and save on lodging. The AltoVita platform makes reporting on business needs accessible, allowing maximum visibility and data analysis of your corporate accommodation activity and spend.
  • Diverse Business Travel Accommodation Options: The AltoVita platform offers diverse accommodation types for business travel. With over 7 million serviced apartments listed across 35.000 destinations worldwide, travelers can book accommodation for any business travel anywhere.
  • Traveler's Business Trip Safe and Compliant: Travelers can review the range of safety and security measures in each destination and select business accommodation options confidently, ensuring safety, quality, and security.
  • Dedicated Customer Service and Success Teams: AltoVita's human-centric services start with its people. Its global team, with local know-how, strives relentlessly to guarantee that AltoVita offers unparalleled business travel accommodation services to our customers and guests.

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2. Navan

Navan is a force in the corporate travel sphere that's completely reimagining how easy booking and managing corporate travel and expense can be. It integrates three separate platforms — travel management, expense management, and payments — into one platform. From EAs and finance teams to travel managers and employees, Navan empowers people to focus on the things that matter most to them while providing companies with real-time visibility, savings, and control.

 

Standout Features

  • New Distribution Capabilities: Navan leads the industry in NDC with 10 European airlines available on the platform. When American Airlines released its NDC, Navan was one of the only TMCs to offer it on day one.
  • AI-Powered Insights & Hotel Concierge: Navan is the first travel company to integrate generative AI across its product set with the launch of AI-powered virtual assistant Ava, which paved the way for its hyper-personalized hotel concierge with Concierge by Ava. The feature learns users' travel patterns and analyzes dozens of other real-time factors to serve up the most relevant options and make booking more manageable than ever.
  • Navan Expense Budgets revolutionizes how finance teams and budget owners manage their financial plans, offering a seamless, integrated, and flexible budgeting solution within Navan Expense.
  • Navan's Rail Alternative feature lets travelers know when there's a viable rail alternative during a flight search. When there is, travelers can easily swap their view of flight schedules and see rail options instead.
  • VAT on Item makes it easier to collect accurate tax information for business expenses and, therefore, to reclaim VAT. This is a game-changing feature for expensers and finance teams that must navigate the complicated world of VAT.

3. Spotnana

Spotnana is the newest entrant in the corporate travel management sector and is already recognized for its innovation and commitment to enhancing the business travel experience.

Spotnana caters to a diverse client base, offering solutions to businesses seeking travel management and a comprehensive travel program. Its main selling point is leveraging travel data to provide actionable insights for strategic decision-making. It gives users the tools to efficiently manage global travel policies, traveler safety, and carbon emissions while maximizing operational efficiency by moving beyond PNR comments and manual processes. 

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Standout Features

  • Actionable Insights: Spotnana provides in-depth travel data analysis, offering actionable insights to optimize travel spend and enhance the overall travel program.
  • Travel Risk Management: Spotnana prioritizes traveler safety with real-time risk alerts and an integrated risk management system.
  • Integrated Traveler Wellbeing Solutions: Spotnana then goes beyond conventional risk management by incorporating integrated traveler wellbeing solutions, including features that promote business travelers' physical and mental health during their journeys.

4. TravelPerk

TravelPerk is a European startup that seeks to revolutionize the corporate travel management industry by offering a comprehensive suite of travel management solutions to businesses of all sizes. TravelPerk's main selling point is its user-friendly platform that seamlessly combines online booking tools, expense management, and traveler support.

Standout Features

  • All-In-One Platform: TravelPerk offers an integrated platform, allowing businesses to manage everything from booking flights to expense reports on a single interface.
  • Mobile App: With a user-friendly mobile app, TravelPerk ensures that companies and travelers can manage trips on the go.
  • Traveler Support: The platform prioritizes traveler wellbeing and safety with direct communication features and support for personalized travel arrangements.

5. SAP Concur

SAP Concur, a powerhouse in corporate travel management, is trusted by many businesses for its comprehensive software suite that's widely used across diverse industries. SAP Concur streamlines the entire corporate travel experience from managing expenses to facilitating travel arrangements.

Standout Features

  • Policy Compliance: The platform ensures policy compliance, offering tools that empower businesses to enforce and adhere to their travel policies effectively.
  • Integrated Expense Reports: SAP Concur streamlines the expense management process by providing integrated tools for creating, submitting, and managing expense reports.
  • Connected Apps: With a suite of connected apps, SAP Concur offers a holistic travel management solution, saving time and providing easy access to essential tools.

6. Egencia

A prominent player in the business travel management sector, Egencia's long-standing service and reputation makes it a common choice for businesses looking to streamline the travel management process. sWith robust policy compliance tools and proactive risk management features, Egencia prioritizes personalization and safety.

Standout Features

  1. Policy Compliance Tools: Egencia provides robust tools to enforce and ensure policy compliance in business travel, including features that help businesses set and monitor travel policies to ensure that employees adhere to established guidelines.
  2. Proactive Risk Management: Egencia stands out for its proactive approach to risk management. The platform integrates real-time risk alerts and supports travelers in case of unexpected events.
  3. Customizable Travel Experiences: Egencia offers a high degree of customization in travel experiences. Businesses can tailor travel arrangements to meet their employees' unique preferences and needs, providing a personalized and comfortable travel experience.

7. American Express Global Business Travel

American Express Global Business Travel, a stalwart in corporate travel management, is a go-to choice for businesses requiring top-tier travel management services.

Amex GBT is used by many clients, from small businesses to multinational corporations. Its main selling point lies in providing travel services and a complete suite of management solutions for a seamless and efficient travel program. Amex GBT is a comprehensive solution with pre-negotiated rates optimizing travel spending, robust traveler tracking ensuring safety, and a global network providing consistent support.

Standout Features

  • Pre-Negotiated Rates: Amex GBT leverages its industry standing to secure pre-negotiated rates for its clients, optimizing travel spend and ensuring cost-effective travel.
  • Traveler Tracking: With robust traveler tracking features, Amex GBT offers real-time visibility into the whereabouts of traveling employees, enhancing overall traveler safety.
  • Global Network and Support: Amex GBT provides a comprehensive global network, making it a standout choice for businesses with international operations. The platform supports businesses navigating diverse international travel regulations and ensures consistent service across different regions.

Key Takeaways

In business travel management, where every decision counts, the right business travel services can redefine the entire experience for every stakeholder from travel managers to employees on the front line. In the search for the ideal solution among many online booking tool providers in the travel industry, the spotlight turns to AltoVita, a game-changer in managing business travel accommodation.

Here's why AltoVita stand outs:

Tailored Expertise: While others aim to be a jack-of-all-trades, AltoVita specializes in what matters most — accommodation — to ensure business travelers experience comfort, convenience, and a home away from home.

Customer-Centric Approach: AltoVita goes beyond being a service; it's a partner invested in the success of each trip and business travel program.

Comprehensive Solutions: From cost-effective options to luxurious stays, AltoVita offers a diverse inventory to suit every budget and preference.

Efficiency Unleashed: AltoVita isn't just about where your team stays; it's about unlocking efficiency throughout the entire accommodation process by streamlining bookings, offering user-friendly interfaces, and integrating seamlessly with existing travel management tools.

Elevate your corporate travel program with AltoVita — where expertise meets excellence, and every stay is a testament to our commitment to your success.

Experience the AltoVita advantage and redefine how you manage your business travelers' accommodations today.

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