15 Best Corporate Travel Tools For Flights, Housing & More!
With business trips encompassing a range of needs—from booking flights to securing accommodations—having the right resources at your disposal is crucial. This guide presents the top 15 corporate travel tools, each expertly selected and categorized by specific jobs to be done (JTBD). These solutions are designed to streamline travel arrangements, track expenses, and enhance the overall travel experience for travelers and finance teams.
Embrace a new era of business travel where cost savings and simplified processes are the norm, making travel management effortless.
TL;DR of Tool Categories
- Corporate Accommodation Bookings
- Expense Management
- Car Rentals
- Comprehensive Travel Management
Tools for Corporate Accommodation Bookings
AltoVita is a leader among travel management software options and offers a comprehensive platform that simplifies the process for finding corporate housing while ensuring each option aligns with corporate travel policies.
Companies from small businesses to large enterprises leverage the business travel solution to find high-quality corporate housing in any destination and save money while providing employees with a home-away-from-from for a superior corporate travel experience. With more than 7 million units worldwide, AltoVita provides a seamless integration of extended stay accommodations and hotels, revolutionizing the booking process.
The platform is predominantly used by corporate travelers and travel managers, offering them a robust, cloud-based bridge to property management companies and homeowners. It effectively fills the technological void in direct connections within the corporate housing sector. The company earned an award for the most innovative use of technology in global mobility, highlighting the platform’s role in modernizing and streamlining the corporate accommodation industry.
AltoVita's main selling point is its revolutionary real-time booking system, which condenses the traditional 48- to 72-hour bidding process of most corporate housing companies into mere minutes.
Why Users Love AltoVita
- Streamlined booking process that saves time and reduces manual data entry
- Diverse accommodation options that adhere to company budgets and preferences
- Seamless integration with corporate travel systems for improved visibility and tracking
- Dedicated support contact ensuring safety and satisfaction for traveling employees
- Real-Time Availability and Booking: Offers instant booking for corporate travelers, streamlining the travel manager’s approval process.
- Comprehensive Dashboard and Reporting: Enables detailed analysis of accommodation activity and spend, optimizing cost-effectiveness.
- Diverse Accommodation Options: Provides access to a wide range of serviced apartments and hotel rooms in over 35,000 destinations worldwide.
- API Connectivity: Features fully immersive API connectivity for seamless integration with travel businesses.
- Travel Safety and Compliance: Ensures each accommodation meets safety, quality, and security standards for worry-free corporate travel.
Blueground is another modern corporate housing platform that offers fully furnished, thoughtfully located apartments for business travelers seeking the comforts of home during extended stays. This platform is favored by professionals who require temporary housing for projects, relocations, or long-term business trips. Blueground's main allure lies in its streamlined approach to finding corporate housing, providing a "ready-to-live" inventory that meets stringent quality and comfort standards.
Why Users Love Blueground
- Hassle-free booking of move-in-ready apartments, eliminating the traditional packing process
- Wide variety of premium accommodations across major business destinations
- Flexible leasing terms that accommodate unpredictable business travel schedules
- High-quality, stylish apartments in desirable neighborhoods
- Simple online booking and management system for effortless arrangements
- Tailored experiences with options for both short-term and long-term stays
Business Travel Tools for Flights
Navan, formerly known as TripActions, is a comprehensive travel and expense management platform that revolutionizes booking and managing business flights. Companies of all sizes widely adopt it to ensure their employees can access the best travel options while adhering to corporate travel policies. Navan's main selling point is its user-friendly interface and powerful machine-learning technology that personalizes travel options and maximizes savings. It can manage any kind of itinerary and helps travel management teams track trips to deliver on duty of care.
Why Users Love Navan
- A broad selection of flights with competitive rates that cater to diverse travel needs and preferences
- Real-time alerts and updates on travel itineraries, keeping trips stress-free
- 24/7 proactive customer support contact that resolves issues swiftly, ensuring smooth travel experiences
- Advanced AI-driven tools that predict and suggest the best flights for travelers
- Integrated travel policies that enforce compliance while offering flexibility
- Seamless synchronization with expense reporting tools for efficient expense management
- Detailed reporting dashboard provides insights into travel spending and behavior patterns
- Easy integration with other software solutions, offering a unified platform for all business travel needs
TravelPerk is a preferred flight booking tool for companies in Europe. It is designed to cater to the needs of modern businesses that require flexibility, control, and efficiency in their travel arrangements. TravelPerk offers an expansive inventory and the convenience of having all travel-related services under one roof.
Why Users Love TravelPerk
- Comprehensive travel inventory offering unmatched variety and best value options for corporate travel
- Streamlined booking process that saves time for travelers and administrative staff
- Outstanding travel agent support with a high-touch approach for all travel needs
- Commitment to sustainability with options for carbon offsetting and eco-friendly travel choices
- Real-time travel data and reporting tools for complete visibility over travel spend
- User-friendly mobile app that keeps business travelers informed and in control while on the move
- Advanced safety features ensuring traveler security and company duty of care compliance
Egencia is another popular corporate travel management tool for booking flights. Primarily used by enterprises and SMBs, Egencia’s main selling point is its user-centric design that combines technology and service to provide a seamless travel experience. It is ideal for those seeking a blend of autonomy in booking with structured support for travel policies and expense management.
Why Users Love Egencia
- Robust flight booking system with access to various airline options.
- Real-time tracking of travel spending for better expense management.
- Integrated travel policies to ensure compliance and streamline approval processes.
- Intuitive online booking tool with a user-friendly interface.
- Comprehensive reporting tools for finance teams to monitor and control travel costs.
- Access to negotiated rates with airlines and hotels, ensuring cost savings.
Tools for Managing Business Travel Expenses
Concur is a robust expense management solution widely recognized for its ability to automate the creation and submission of expense reports. This tool is used by organizations ranging from small businesses to large corporations, with its main selling point being the seamless integration with company credit cards and ERP systems. Concur simplifies tracking travel-related expenses, eliminating manual data entry and enhancing visibility into company spending.
Why Users Love Concur
- Automated expense report generation saves time for employees and finance teams.
- Direct integration with company cards to capture expenses as they occur.
- Streamlined approval workflows that ensure policy compliance and control over spending.
- Captures receipts with automatic expense categorization.
- Customizable policy rules to prevent out-of-policy spending before it happens.
- Detailed analytics that provide insights into travel expense trends and opportunities for cost savings.
- Global compatibility, supporting multiple currencies and languages for international businesses.
Ramp is a modern finance platform that goes beyond traditional expense management. It is designed for businesses that seek to streamline their expense workflows and achieve significant cost savings. Ramp’s allure lies in its real-time expense tracking and comprehensive reporting tools, making it an asset for finance teams that aspire to manage company spending proactively. The top reviews of Ramp mention its smart savings recommendations that help businesses cut costs intelligently.
Why Users Love Ramp
- Real-time tracking that captures and categorizes expenses instantly.
- Customizable controls and policies to ensure company compliance.
- User-friendly interface with a robust mobile app for expense management on the move.
- Automatic receipt matching to transactions, reducing the need for manual data entry.
- Seamless integrations with accounting software for a synchronized financial ecosystem.
- Issuance of company cards with built-in controls to manage travel expenses effectively.
Many businesses consider Expensify the best solution for expense management-- it offers a seamless solution for tracking and reporting travel-related expenses. It is particularly appealing to companies looking for an intuitive and employee-friendly platform. Expensify's standout feature is its SmartScan technology, which simplifies the receipt tracking process, allowing users to focus more on their business trip and less on paperwork.
Why Users Love Expensify
- SmartScan technology that quickly captures receipt information, minimizing manual work.
- Easy-to-use platform that integrates well with various travel and accounting software.
- Reimbursement processing that is fast and efficient, enhancing the overall travel experience.
- Corporate card reconciliation that offers real-time visibility into employee spending.
- GPS mileage capture for accurate reimbursement of travel-related driving expenses.
- Multi-level approval workflows that adapt to company structures and policies.
Brex is one of the more recent entrants to the expense management landscape and caters to the finance teams and travelers of startups and modern businesses looking for integrated financial services. Its standout feature is the combination of company cards with important items like expense tracking and rewards tailored for business travel.
Why Users Love Brex
- Integrated financial suite that simplifies expense management.
- Attractive rewards program incentivizing travel-related expenses.
- Streamlined reconciliation of travel spending with corporate cards.
- Customizable company card controls for managing travel budgets.
- Real-time expense tracking and reporting.
- Exclusive offers and discounts with partner airlines and hotels.
Car Rental Companies for Business Travel
10. Sixt for Business
Sixt for Business stands out in the car rental landscape with its sleek fleet and tailored offerings for corporate clients. Renowned for its customer-centric approach, Sixt provides business travelers with not just a car but a complete travel experience. The main selling point for Sixt is the blend of luxury, convenience, and competitive pricing, ensuring that business travelers can rent the perfect vehicle for their needs without compromising on comfort or budget.
Why Users Love Sixt
- A diverse fleet of premium vehicles at competitive rates.
- Streamlined booking process with a dedicated account manager.
- Loyalty program benefits that offer additional savings and perks.
- Flexible rental periods, from short-term to long-term leases.
- Priority service at pick-up locations to save time for busy travelers.
- Customizable billing and reporting to align with corporate policies and expense management.
11. Enterprise Business Car Rentals
Enterprise Business Car Rentals is a trusted name in the car rental industry, offering a wide range of vehicles to meet the varied needs of business travelers. With a focus on convenience and service, Enterprise allows companies to book trips easily and manage travel arrangements efficiently. Their primary selling point is the Enterprise Business Rental Program, which provides cost savings, flexibility for corporate travel, and excellent customer service.
Why Users Love Enterprise Business Car Rentals
- Customized rental programs to fit company size and travel volume.
- Dedicated account teams to support travel management and bookings.
- Extensive network of locations for easy pick-up and drop-off.
- Free pick-up service to save time for travelers.
- Business rental programs offering special rates and billing options.
- Robust mobile app for managing bookings and tracking expenses on the go.
Turo offers a unique twist on traditional car rentals by facilitating a peer-to-peer car-sharing platform, which is ideal for extended business trips. It's used by those seeking a more personalized car rental experience, often with options for unique or specific models that traditional companies might not offer. The main selling point is the flexibility and personalization of the service, allowing travelers to choose from a wide array of vehicles that fit their specific needs and tastes.
Why Users Love Turo
- Access to a diverse and unique range of vehicles.
- Often more cost-effective for longer-term rentals.
- Personalized experience with individual car owners.
- Wide geographic coverage, providing options in many cities.
- Easy-to-use platform for browsing and booking.
- The flexibility of pick-up and drop-off locations, often with delivery options to your doorstep.
Other Tools to Simplify Corporate Travel
Spotnana is one of the newest B2B travel companies. Aimed at businesses of all sizes, it's helps companies centralize their travel arrangements with transparency and flexibility. Its main selling point is its cloud-based infrastructure that simplifies the booking process while offering real-time travel information.
Why Users Love Spotnana
- User-friendly interface simplifying the booking and management process.
- Real-time updates and alerts for travel disruptions.
- Seamless integration with company travel policies and approval workflows.
- Comprehensive dashboard for travel management and reporting.
- Cloud-based system for accessibility and scalability.
- Advanced analytics for tracking travel spending and identifying savings opportunities.
14. American Express Global Business Travel
American Express Global Business Travel (AMEX GBT) is designed for companies seeking a high level of service and support in their travel management. It's utilized by large corporations that require a robust travel program. The main selling point is its global reach and the extensive network of travel services.
Why Users Love American Express Global Business Travel
- Reliable and extensive global network for travel bookings.
- Dedicated support for complex travel arrangements.
- Integration with AMEX corporate cards for streamlined expense management.
- Global assistance and 24/7 customer service.
- Comprehensive travel risk management for employee safety.
- Detailed reporting tools for travel expenses and compliance tracking.
TravelBank is a modern, all-in-one expense and travel management solution suitable for small to mid-sized companies. It's applauded for its user-friendly interface and budget-friendly travel and expense solutions. The main selling point is its ability to predict travel costs and help businesses stay within budget.
Why Users Love TravelBank
- Predictive budgeting tools to help manage travel and expense costs.
- One-stop shop for booking and expense submission.
- Excellent customer service and user support.
- Budget forecasting and tracking for cost control.
- Direct booking capabilities for flights and hotels.
- Integrated rewards program to incentivize cost-effective spending decisions.
Ready To Start Simplifying Your Corporate Travel?
Embarking on a journey to streamline your corporate travel has never been easier. Discover how AltoVita can transform your business travel experience, offering a harmonious blend of convenience, comfort, and control. Whether booking accommodations for your team, managing travel expenses, or ensuring everyone is in the right place at the right time, AltoVita provides the comprehensive solution you need to handle it all with ease.
Ready to take the first step towards effortless corporate travel management? Dive into the world of AltoVita and explore how their innovative platform can be tailored to your unique business needs.
Begin your journey to simplified travel. Visit AltoVita’s product page now and see the difference for yourself.